Combining Your Vacation and Business Travel to Save on Taxes

A vacation can be quite a high expenditure, yet may be a necessary break for you and your family. As vacations are typically considered a luxury expense, it means that you have to bear all the costs for your vacation with no help or breaks from Uncle Sam. However, with proper tax planning, you can deduct some vacation expenses under business travel. This is common practice is especially popular in the corporate world. Ever wondered why management meetings, corporate strategic meetings, or client entertainment are done in extravagant and lavish hotels?

You need to be careful when deducting the vacation/”business” expenses to ensure that you are within the rules of what the IRS qualifies as permissible costs. Furthermore, besides business travel, you can also deduct expenses for travel that couples as trips in looking for a job. These tips will help you properly plan your trip and maximize on possible “business” deductions:

Job Hunt Travel Expenses

The tax code allows for individuals to deduct travel expenses for travel to look for employment, even if one does not consequently get a job. However, you need to have been searching for a job that is in line with your current occupation. You cannot claim deductions if you are a first-time job searcher or if you are looking for a job outside your current career field. The IRS does not also allow taxpayers to deduct expenses if they have been unemployed for a long time and are looking to get back into the job market, even if their search for a job is within his or her former business or career specialty. The IRS permits deductions for expenses including travel, meals, and lodging accommodations. Therefore, when planning your vacation, you can combine the travel expenses with the expenses accumulated in search of new employment to claim the deductions.

Transportation Costs for Business Travel

Business travel deductions come with several rules that have to be carefully followed. The IRS is aware that a lot of business expenses can be misused to cater to personal expenses. Therefore, this could be a red flag area for IRS audits and therefore, you need to be careful when claiming such deductions. Costs for transportation within the U.S. are allowed if a trip has a business purpose. For international travel, a taxpayer will need to demonstrate that at least 75% of the trip’s purpose was for business to have the costs allowed as a deductible. If not, the taxpayer will need to set aside the business elements of the travel costs from the personal elements. If business travel is on a cruise, then it has to be on a U.S. vessel and the vessel must avoid docking at foreign harbors to be tax deductible. The business expense deductible for a cruise has at a cap of $2,000.00 a year.

Accommodation and Meals for Business Travel

For accommodation and meals, one needs to show that the stay was business-driven. However, you can overstay in your travel destination and enjoy a vacation after the business dealings are done. In such a case, you can only deduct the transport expenses and the expenses incurred during the business period of your trip. You will have to shoulder the full expenses of the extension time, as this is a personal expense. For business meals for yourself and your business associates, the tax code allows for only 50% of the cost to be deductible (you will need to foot the other 50% without a deduction break).

Other Expenses

The IRS also allows the deduction of any other business-related expenses while on your business travel. These expenses include tips, any taxi or car hiring expenses, phone calls, Internet connectivity charges, and laundry. However, the expenses need to be reasonable to avoid unnecessary audits. Furthermore, the IRS can reject deduction claims based on the levels of extravagance. There is a fine balancing that needs to be practiced here to avoid any IRS problems.

Travel with Family

If your business and vacation travel includes your family, you cannot deduct any of the expenses relating only to your family. You can however, deduct any costs that you shared with your family as business expenses. If for example you traveled to your destination for business in your car with your family in tow, then the transport will be an allowable business expense. You can also combine other costs such as car-hire costs and shared accommodations.

Why not combine business with pleasure? If you have the opportunity to travel for business, you can enjoy some new restaurants, hotels, or entertainment spots with your business associates and be able to get some tax relief from Uncle Sam. Or, maybe you can take some “personal time” on the road and do some job hunting on your trip to get some tax breaks.

Do Not Let Business Travel Disrupt Your Fitness

You have your ticket, you are packed, and the airport van is picking you up for your next business trip. Leaving Sunday afternoon and returning Friday evening has become routine over the last couple of years. You ran your errands and spent time with the family. You managed a brief workout early Saturday morning so you could attend the kid’s soccer games and birthday parties. Business travel is difficult. Lately you are feeling your clothes tightening around your waste. It has not gotten to the point of buying new clothes, yet. Ask yourself if this sounds familiar. There are more and more business professionals challenged with stressful jobs compounded by stressful travel. Surely, this takes a toll on the family and personal life[1], but even more important it could be destroying your health. When your health is gone, your family and job is in jeopardy.

Health and fitness for traveling business professionals is a serious concern, “But it is also a source of a variety of stresses, often overlooked or denied by both organizations and travelers themselves. The World Bank, studying its own travelers, discovered that both their physical and mental health-care claims were significantly greater than those of nontravelers.“[2] The typical executive travels 3-5 days per week. They eat ninety-five percent of their meals in airports, restaurants, or fast food establishments. They eat late while entertaining clients. Most of them do not exercise on the road even though gyms are available in hotels. In addition, most traveling business professionals do not get the deep sleep they need. Any medical professional, or fitness expert, will tell you this lifestyle is a recipe for disaster.

There are several resources offering ways to eat right and workout while traveling.[3] Videos abound on exercises you can use while traveling.[4] Still with all this information available, the vast majority of business travelers fail to eat right and workout on the road. Why is this? The problem is more behavior than access to good food and workout facilities. The solution is more education about fitness, not more facilities, workouts, and supplements. People who understand “why” about anything tend to accept and change more than those who do not take the time to understand a subject. Think about this principal. Continuing education is designed to make you more proficient at your job. The more you know and experience the more valuable you become to your employer. Your self-worth and self-esteem increases. This is true when it comes to fitness. The difference is you are your own boss. Here lies the root cause of the problem. If fitness is not a priority in your life, you have too many irons in the fire, you are stretched thin, and now your travel time takes up twenty percent of your waking hours, then you will put fitness on the back burner. The next thing you know you are twenty-five pounds heavier, your body fat percent is nearing obesity, and you have little energy at the end of the workday. At this point, your doctor informs you that your blood pressure is elevating and recommends blood pressure medicine.

A CEO who has all the distractions mentioned earlier recognizes the problem, does not drop everything, and still attacks the specific problem. They would contract a professional, e.g. lawyer, CPA, or consultant to help them filter through all the information and establish a good plan to attack the problem. These professionals allow the CEO to attack the problem while dealing with all the distractions, and still achieve his/her goals. The traveling businessperson should have the same approach to solving their fitness problem. Their professional is a private personal trainer, or fitness consultant.

Private personal trainers have the ability to provide you the right amount of information you need at the time you need it without you spending large amounts of time researching nutrition or exercise routines. They have the ability to assess your current fitness level then design a nutritional and exercise program that works for you. In addition, they can continually assess you, and make changes that will allow you to progress. Good private personal trainers have the ability to council behavior as well as design programs. They hold their clients accountable the same way a CEO uses a consultant to help them maintain accountability for a strategy. In most cases, a private personal trainer is more expensive than a gym personal trainer, but offer services that are more customized and personal. They are normally much less expensive than business consultants. You should consider a private personal trainer as an investment not an expense, the same way a CEO considers a consultant as an investment. So if you are traveling how can a private personal trainer help? You sure are not going to pay them to travel with you. The good news is technology helps to solve this problem.

Today private personal trainers have a wealth of technology available to them to help resolve the two biggest problems preventing fitness while traveling, i.e. education and accountability. Private personal trainers normally have their own web site. This web site provides the tools necessary to help their traveling client. Let us review a few tools that provide a near personal training experience on the road for a fraction of the cost.

 

  1. You have access to articles, other web sites, and educational material on your personal trainer’s web site. Your personal trainer can provide information based on your level of fitness. In other words, they provide the right information at the right time. You are not wasting time.
  2. Your personal trainer can provide a private login on their web site that has all your information, e.g. measurements, training schedule, exercise videos, meal programs, etc. This section of their web site is password protected for your privacy. Google documents offer great tools for this type of interface.
  3. Accountability is available with the use of Google’s calendar and SMS notifications. SMS messages are pre-assigned via the Google calendar for clients. They receive alerts on their phone saying to snack, complete a workout, etc. Business travelers have the ability to respond through SMS text messaging, email, or a phone call letting the trainer know what they have eaten, or that they completed their workout routine. If not contacted the trainer will follow-up. This happens no matter where the business travelers, or the trainer, are in the world.
  4. Clients can sign-up on
  5. It is less than $10.00 per month and offers the ability to track and monitor nutrition, activities, journals, and moods. By providing their trainer access, the trainer can track all activity 24/7. This combines nutrition, exercise, and behavior extremely well. This provides the trainer the information needed to council clients through a variety of virtual techniques, e.g. SMS texting, web site response, email, phone call, or SKYPE.
  6. Skype, Google Video Talk, and other video conferencing tools allow clients to schedule times with their trainer in order for the trainer to view the business traveler’s workout. This is convenient if they are working out in a hotel room.
  7. Finally, it is important to meet at least once a week when possible with your personal trainer face-to-face to celebrate your progress, establish new measurements, and set new goals.

This type of professional and private personal training is available to travelers. One company providing this service is Strategy for Fitness(TM). Overcoming a lack of education and accountability will be a big step to improving your fitness level. These services are an investment in your life. You have someone who is interested in your health and wellness and can counsel you on an ongoing basis no matter where you are. Using technology reduces your overall cost for personal training. Accountability is a powerful motivator. Trainers can hold business travelers accountable through advanced technology services. Do not let excuses become a barrier to improving your fitness while you travel. There are no excuses.

[1] Espino, C, Sundstrom S, Frick H, Jacobs M, Peters, M, “International Business Travel: impact on families and travelers”. Occupational and Environmental Med Medicine. January 11, 2010 .

[2] James Striker, Lennart Dimberg, Bernhard H Liese, “Stress and business travel: Individual, managerial, and corporate concerns”. Journal of Organizational Excellence Vol. 20 Issue 1 pages 3-10. January 11, 2010

The Upside to Business Travel

Many people abhor traveling for business, while some only hate it when they are consistently on the road as a road warrior. They frequently miss home, having their own familiar place to stay, and home cooking. Still, there are a number of tips for the business traveler that can make the best of traveling for business.

Free Fun Travel
Traveling for business can also help increase traveling for pleasure. While flying, staying at hotels, and renting cars one can be collecting loyalty points for future use. This means that one can be traveling for fun with the rewards of their business travel. It is a liberating feeling to walk to an airline counter and cash in some points for a trip to anywhere in the world- Vegas for the weekend or take someone special to Paris.

Travel Perks
Being a frequent traveler with the loyalty programs will have you an established elite traveler in no time. Pay attention to the requirements and do what you can to get elite status as soon as you can. The perks are tremendous with free and sometimes unexpected upgrades. Preference in the check-in lines will make a huge difference when you are pressed for time or dog tired at the end of the day. Preference in check-in/check-out times will be a perk you will use often.

Be In The Now
Every major town will have its unique flavor and will have some tourist must sees. See them when you have down time. When you are constantly on the road it will seem enticing to stay in a hotel room and relax to some TV, but when you do this day after day, town after town no wonder burn-out settles in. Get out and explore, get to know the town, it will undoubtedly help your business in that town to know more about it. Try the specialty foods of the area, stay away from national chains. And if you do find that you travel the same cities consistently, then make it your town. Find some favorite places to eat and entertain yourself, then you can actually look forward to visiting again.

Being able to travel for business is a wonderful opportunity and should not be seen as a burden. Changing of the attitude may be as simple as looking to the pluses and not focusing on the negatives of frequent travel.

Why the London Riots Created a Greater Business Travel Threat Than a Terrorist Attack

Introduction to the London riots threat

If you have business travel to London, you need to read this article. In this article you will discover why the London riots created a greater travel threat than a terrorist attack. We will examine the threat posed by the London riots and demonstrations, terrorist attacks and resulting travel delays, disruptions and changes. At the end of this article, you will have a specific understanding of the required business travel management response and awareness as to why this will happen again.

The London riots and demonstrations has resulted in one of the largest business travel disruptions of 2011.

London Riots and Demonstrations

The London riots and demonstrations have come as a complete surprise to many. It is not a unique event and certainly not unique to the UK. The scale, violence, fire and failure of the authorities is often something expected in other countries but the lack of preparedness for destinations like the UK is common and widespread. Therefore, the lack of preparedness and last-minute scramble to respond and the inability to avoid major business travel disruptions are widespread as a result.

Due to the footprint of disruption, many routes and modes of transport have been negatively affected. Simple commute from the airport, trains and ports to planned accommodation options have been altered and continuous review of hazard or threat assessment are required. Furthermore, travel support providers such as taxis, hotels, restaurants, emergency services an other basic amenities have also been affected, to varying degrees.

Travel and risk managers need to immediately identify:

  • Affected areas,
  • Degree of threat,
  • Affected and exposed (inbound and outbound) business travellers,
  • Arrival/departure points,
  • Safe and non-affected areas,
  • Mitigation or eradication options,
  • Cost of implementation,
  • Funds available,
  • Emergency support,
  • Accommodation options,
  • On-going or developing events,
  • Social or non-business activity,
  • Insurance claims and compliance requirements,
  • Cancellation criteria,
  • Resumption of travel criteria,
  • Extended event plans,
  • Travel alternatives (domestic and international)

The London riots have affected multiple support systems related to business and leisure travel. Any leisure travel disruptions will further compound business travel threats such as decreased accommodation options, airport congestion and increased public transport demand. Even simple actions like withdrawing money from an ATM will prove a challenge and compound the hazard/s.

The London riots have had a prolonged affect on UK business travel sector, far greater than the majority of terrorist attacks. Further affects such as planning and preparation for the 2012 Olympics will also contribute to the lingering affects.

A lack of planning and subsequent response capability by businesses could constitute a failure of duty of care, due diligence, corporate social responsibility, workplace health and safety or other related legislation.

Terrorist attacks less of a threat than London riots

With the exception of the Mumbai terrorist attacks, most have limited travel disruption and only affect a narrow band of travellers. Inclusive of the Mumbai terror attack, terrorist attacks typically have clearly defined threat elements (terrorist, bombings, gunfire, etc) whereas the London riots is a constantly changing and unclear threat. Most business travellers will be unprepared for such decision-making demands and lack sufficient experience to make consistent and safe decisions.

Most contemporary business risk management systems focus on location and plausible event threats, then seek to inform or prepare travellers for the best results to mitigate or eliminate the hazards and threats. Therefore, the bulk of business travellers will not be prepared or educated on how to respond in London, with such wide spread disruption and threats. Few will have residual knowledge from information and preparation for such events in other locations, considered more likely to be medium to high risk. Many of the supporting business travel management departments and managers will be equally unprepared and resourced.

A terrorist attack and other similar violent crimes would have a much smaller footprint of disruption, not affected such a wide business travel demographic, not affect business travel support providers so comprehensively or have such a prolonged impact on all exposed.

Routine travel delays, disruptions and changes represent one of the most persistent and probable travel risk management issues.

Travel delay, disruption and changes

Change management and the decision-making involved is one of the most commonly accepted workplace hazard concerns. This is equally relevant to business travel and business travel threats.

The instinctive and guided response of travellers to any delay, disruption or change can significantly affect the outcome of any spontaneous or new hazard as it presents. Particularly when this is the first level of response, before support options and resources can be activated or come into affect.

Travel delays have been triggered due to airport and airline workers unable to get to work, taxi drivers not able to refuel vehicles, hotels and staff overwhelmed, business travellers unprepared and convergence of business and leisure travellers upon all available exit travel nodes.

Access to information, at all levels, the ability to consume and process all the options and explore alternatives is imperative in this and similar travel disruption events. Crisis leadership will succeed more frequently than simple crisis management, to which are dependent upon timely and accurate information from all available resources.

Unfortunately, many will fail to fully understand the gravity of the events, the threats posed and respond or prepare accordingly. While many others exposed will chalk it up to another force majeure or random act that is just part of the rich experience of international travel. Courts, business travellers and peer review increasingly do not share this flippant view.

This scenario and lack of preparedness has been played out numerous times in recent history. Volcanos, volcanic ash affects, Japan’s tsunami, airport closures, airline failure and many others have caught business travellers and managers alike unprepared. This disturbing trend will continue.

Conclusion: London riots threat

You should now see why the London riots have a far greater impact and threat to travellers than you may have originally thought. We have examined the business travel threat posed by the London riots, terrorist attacks and resulting travel delays. You now have a specific plan for this and similar events and the required business travel management and response. This will happen again. Perhaps not in London, perhaps not a city wide demonstration but this kind and scale of business travel disruption event will happen more than once before the end of 2011. Review your plan and make the necessary enhancements now.

Business Travel Agents Tips: A Corporate Travellers’ New York Airports Guide

New York City is one of the most popular key travel destinations for corporate travellers worldwide. The city is the center of much that’s great, dynamic and profitable in America. It is home of one of the world’s principal financial centres (i.e. anchored by Wall Street), and a popular business hub for the publishing and entertainment industry at the same time. So, it’s no surprise it features three airports, Newark Liberty International Airport (EWR), LaGuardia Airport (LGA) and J. F. Kennedy International Airport (JFK). As a frequent corporate traveller you probably may have flown to one of the three New York airports at some point or another. With JFK being a major international gateway to the US, this city guide aims to provide some helpful travel agents tips for corporate travellers flying to or from JFK Airport.

New York JFK Facts & Figures

Located about 25km away from Manhattan in Queens, JFK Airport is the largest airport in the state of New York and one of the busiest business travel hubs (over 50 million travellers/year) in the US and internationally. It has six operating terminals (numbered 1, 2, 4, 5, 7, 8; terminal 6 was demolished in 2011, Terminal 3 in 2013). Currently, the 4th runway is under redevelopment to comply with the needs of Group VI aircraft (until December 2015 as planned so far), which may cause delays, but measures are in place to minimise them, so you shouldn’t be too much affected. With more than 90 airlines arriving and departing from JFK, various business travel solutions for flights to New York can be arranged. Points of origin and destinations include places within the US, Canada, Latin America, Europe, Africa, Asia and Pacific, Australia/New Zealand, basically all over the world. The airport offers corporate travellers a choice of non-stop flights to about 100 international destinations which may prove convenient for your next business trip. However, JFK is very susceptible to weather-related delays due to its position. Corporate travellers are well advised to consider and prepare for possible thunderstorms in summer, causing delays across the US, as well as snow, icing and assorted slush throughout the winter season. For the months between June and November the risk of potential hurricanes is increased.

In general, our business travel agents team advise leisure and corporate travellers to allow plenty of time for getting to and from JFK. Serious traffic incidents on the way between the city and the airport left many wondering whether they’ would be able to make it in time or miss their flight. Furthermore, don’t forget that this is America. Therefore, bear in mind that the TSA rules supreme over security checkpoints. So, take a deep breath and take maybe a book with you or something else to keep you busy. Make sure you arrive early.

Useful JFK terminal facilities for corporate travellers

In most public areas within most terminals, corporate travellers will conveniently find that Wi-Fi is available for free for up to 30min. You can get online near the ticket counters, boarding gates, designated work stations and food courts. The Wi-Fi access is provided by Boingo Wireless Company. If you need to use the internet for longer than 30mins., consider the following options: 1) $4.95 (£3.01, €3.77) per hour (pay as you go), 2) $7.95 (£4.83,€6.05) for unlimited access throughout a 24-hour period (day pass), 3) $9.95 (£6.04,€7.58) per month (unlimited access via a monthly subscription, to be used worldwide), or 4) if you already have a user account, simply log in using your user name and password. ATMs, currency exchange options (Lenlyn or Travelex), a rental phone shop, and more than 100 shops alongside various dining options are available at the terminals.

Ground transportation services from JFK Airport to New York City

The most convenient, stress-free way for travel from and to JFK Airport is to take the AirTrain. It is a cost efficient and helps you make sure you arrive at the airport in time, whilst avoiding possible traffic jams. You can access AirTrain services via the New York City subway system, which is also connected to the Long Island Railroad (LIRR). The journey from/to the city takes just over an hour. AirTrain is operated 24 hours on 365 days a year. Within the airport area, it connects terminals and also enables you to easily access car rental services, hotel shuttle areas and parking lots. At peak times the trains depart every 7 minutes and at off-peak times they go every 15 minutes. However, be clever in choosing your business travel route, as various routes make different stops within the airport. Good news for corporate travellers is that travel within the airport is usually free of charge. However, travel outside the airport is subject to a fee. AirTrain prices generally start from $5 (£3.04, €3.81). For more details on ticket prices are provided on the JFK Airport website under costs and tickets. If you travel via New York’s public transport network, then it is a good idea to use MetroCard, which is widely accepted and is worth to purchase for travel via subway, local trains, or buses. You can find vending machines for buying a MetroCard at Howard Beach and Jamaica Station. A good alternative for corporate travellers would be to take a taxi (for up to 4 passengers). Simply wait in the cab line for a licensed and insured cab to take you to your destination (about $52, i.e. about £31.58, €39.59, flat rate between JFK and Manhattan, excluding tips and tolls). The time for this trip should be about an hour. However, it can take much longer during rush hour.

Shared-ride shuttle services are a cheaper option than taxis, but can involve a lot of waiting and being driven around New York City to drop other people off first. You can find a full list of providers on the airport authority’s website. But remember to tip appropriately, as tipping (around 20% of transfer cost) is quite common and keep in mind that bridge/tunnel tolls are not included in the shared-ride shuttle services fares. Another option is to ask your business travel company to arrange a shuttle service for your trip from and to John F. Kennedy International Airport as prices can vary greatly depending on location and number of passengers. In this way you can ensure that you are travelling with a reliable supplier.

An express bus service is also available for a nominal fee from Penn Station (reachable e.g. by AirTrain or taxi). The service operates from early morning to late night, with buses running at least every half hour.

The airport is also home to several car rental agencies. Leisure and corporate travellers can choose between a number of car major rental companies including Advantage, Thrifty, Dollar, Enterprise, Budget, Hertz, National and Avis.

So, which mode of transport should corporate travellers choose for a trip from JFK to Newark and LaGuardia airports? Usually the best way to get to Newark Airport from JFK Airport is to simply take the AirTrain. However, if you need to travel to LaGuardia during your business trip, it we recommend to take advantage of a convenient shuttle bus service, using the free Route A (running every 10-15 minutes from 4:00am to 11:30pm) or Route B (running every 10-15 minutes from 6:00am to 2:00am). In any case, more details, also for connections to other airports,

Hotels near JFK Airport

Hotel booking services for corporate travellers flying to New York JFK AirportAlthough there are no operating hotels at JFK Airport at the moment, New York provides corporate travellers a huge choice (from budget accommodation to luxury suites) of hotels and motels, which are conveniently located nearby the airport. Most hotel accommodations nearby offer shuttle services. Alternatively you can take the AirTrain to the Federal Circle station and follow the “Courtesy Hotel Shuttles” signs. There are telephone services for the hotel courtesy shuttles located at the AirTrain Federal Circle Station and in the arrival areas of the airport terminals ($5, i.e. about £3.04, €3.81, Service Charge for making reservations). The range of motels and hotels include the Hilton*, the Courtyard* by Marriott, Hampton Inn*, Sheraton*, Hilton Garden, Comfort Inn, Holiday Inn Express, Fairfield Inn* by Marriott, Days Inn, Best Western and Howards Johnson. The ones marked by an * are also offering conference and meeting rooms for corporate events.

© Copyright Flightline Travel Management Ltd. All rights reserved. All prices correct at time of publication.

In part two of our New York City Airport guide we’ll provide you with some business travel agents insider tips on Newark Liberty International Airport (EWR) and LaGuardia Airport (LGA).

Travel Agents Can Help With Your Business Travel

Business travelers are constantly on the move. They always have to be in front of time in order to built contracts with other businesses and other colleagues or executives. Still, if an individual is a business person and requires an alteration in his plans, why not attempt to merge business with relaxation? To make this possible, you will need to get in touch with a travel agent.

You should contact a travel agent for planning a business trip that is void of any hassles. Make sure that business travelers will get all important information from the travel agency. They should also give them detailed information regarding business travel so that your requirements will be satisfied while traveling.

Making contact with a travel agent will ensure that you have an enjoyable business trip since you can work on your own agenda so that you can have a great time while traveling on business. Gone are the days when a person has no time for enjoyment while on a business trip. People used to be more engaged in conferences and meetings which would keep him from going on any outings. Working with a travel agent can help you put breaks in between your hectic business schedule. For example, if a person has a free afternoon, their agent can suggest an area that they must see in the city which you would take pleasure in.

Working with a travel agent also saves time as they can arrange for special car service. Having a car is a big benefit for business travelers who have to go from one place to another, as well as for those who do not want to go through the disturbance of using public transportation or taxi cabs. If an individual has his own car and driver, then it is easy for them to manage business more capably. However, for those who wish to rent a vehicle, they can ask their travel agent to organize this for them. Businessmen can also ask for vehicles with GPS systems so that they will not get lost. These can all be prearranged by travel agents for their ease and satisfaction.

Also, if people are bored with the common room service or hotel restaurant food, they can ask their agent for ideas regarding the best place to have dinner and a few drinks in the city where they plan to visit. If you are unhappy with the customary business hotels where you would generally stay, travel agents can find other lodgings that are as classy but would have a different atmosphere.

Receiving help from a travel agent is a wise choice that every businessman should look into, mostly if they would like to inject some enthusiasm into their customary business tours. And it’s rightly said that, all work and no play makes you a dull person!

A Business Traveler’s Guide Can Be Your Best Friend

Do you do a lot of traveling? Whether you travel for pleasure or for business this article may be able to benefit you greatly. There are some things you should keep up on if you are an avid traveler. One of the things, which can help you keep up to date on a lot of information, is a business traveler’s guide. In this article we will tell you what the business travelers guide is and why you should never leave home without it.

A business travelers guide will keep you informed on airlines and what is going on with them. This way you are always aware of what is going on in your local airports and destination airports you are traveling to. It will tell you which airline is lowering or raising their prices.

It will also give you traveler’s tips. It may give you some things you should do and those that you should not. It may offer you helpful advice on what to do or not to do when traveling to certain cities. These offer great information and let you know what is going on at your next destination.

There may be a travel blog. It can be on different topics like travel safety for example. It may give you some tips on keeping safe during your travel experience. You can never receive enough tips on safety. There may be something there, which you never thought of.

With the travelers guide you will also be able to easily find topics you want to browse. It can be airlines, airports and/or car rentals. It can tell you about flights out of different airports. It may give you information about car rentals. So you can find the best place to rent a car. There are always helpful and instructive topics to choose from.

There may be different articles to read on different topics concerning traveling. These can be on a wide array of topics. For example there could be one on ‘How to save room when packing’. Or ‘Green Travel Tips’.

There can be videos for you to watch also. One video example might be, ‘How to avoid Jet Lag’. Another one they could have would be, ‘Tips for traveling with a laptop’.

There are many sites, which you can go too and read a traveler’s business guide. If you type it in several options will come up. Places like biz-Journals and WHY Go business travels can easily be found. There is also a business traveler’s guide in places like the newspaper. The New York Times has one and a lot of other papers do as well.

If you are an avid business traveler or even one who travels for pleasure, the business traveler’s guide will be an advantage for you. It will keep you informed about a lot of your traveling needs. It will also help you find some great traveling deals. It can tell you how to earn points while flying. Tell you about the best hotels in the city you are traveling too. The possibilities seem to be endless.

If you have never checked out these business guides, I would advise you to do so before you take your next trip.

Business Travel Insurance – How to Get Monetary Protection to Your Business Traveling Needs

Those who run a business often have to travel a lot. If you are one of them, make sure you obtain a suitable business travel insurance policy to provide protection to your money that you pay for traveling expenses. However, besides covering travel expenses, you may also get certain other types of coverage, such as problems with hotel accommodation in a small city and other such things. Therefore, it is important for you to research your needs thoroughly and look into each and every aspect while you are shopping for the best plan.

Amount Of Coverage
The amount of coverage must be sufficient enough to protect your money. It should neither be too high or too low. For example, if you are running a small business, a business travel insurance policy with excessive coverage may not make sense for you. Besides that, you also need keep in mind that the more coverage you opt for, the higher premiums you will have to pay.

Things To Consider While Talking To An Agent
While you are talking to an insurance agent, you must provide complete details about your business plan and financial statements. This will make it easy for the agent to suggest the most suitable plan for you. As compared to individual plans, business plans carry much larger amounts of risk. Therefore, you do an accurate assessment of your financial situation.

Comprehensive Coverage
There are several benefits of buying comprehensive coverage in a business travel insurance policy. For example, your insurance company may offer discounted individual auto and health insurance plans for your employees.

Travel Route
If you have a regular travel route, you can easily find a good bargain on your policy. The insurance company may offer you a very low rate if you have representatives or offices at the places you frequently visit.

Liability Coverage
You should pay special attention to the liability coverage also. Make sure that the plan you have chosen provides optimum protection to your business as well as individual assets while you are away on a business trip. It is always wise to protect your long-term finances by opting for high financial thresholds for life insurance, medical coverage, and rental car collision.

Travel Interruption Coverage
What if you travel gets interrupted because of some reasons? Your business travel insurance policy must protect your money in such circumstances. For that, you will need travel interruption coverage. With this coverage, you will be able to travel in alternative means of transport without needing to pay additionally for the same. Some companies however require you to pay the expenses out of your pocket first and then submit a claim – the amount will be reimbursed to your account. But, most companies have contracts with several airlines and other forms of transports – so, you wont actually have to pay anything from your pocket.

Do your managers and other employees also have to travel for your business? If so, you had better consider a business travel insurance policy that provides sufficient amount of coverage to all those travelers.

Business Travel – Discover the Biggest Secret CEOs Are Using to Earn Huge Profit Off Corp Travel

Up until the break of the new millennium, business travel has always seemed to be more of a burden of business expenses and earnings. The only upside is the huge tax deductions for small businesses. Even at present times, it doesn’t seem to matter who your company’s personal travel agent, travel vendor, or online travel website is that you use for travel, it’s still expensive.

Next to customer fulfillment and office supply expenses, travel expenses are major. However, every since the recent recession that the entire U.S. has collapse into, new and great innovations of the 21century has finally change the way corporate America travels.

Now CEOs and savvy business owners that travel frequently discovered a rich business travel success. A travel success that only the few and profound has been using since 2001.

 

That’s right. The chosen few that have found this hidden secret are calling it the “Small business and corporate travel bail out plan through travel.” Plus. It’s quite simple…

Book a flight, get paid for it, book a hotel, get paid for it, car rentals, condos, and anything affiliated with business travel, your company gets a large percentage of the travel commission earned back into the business. I’m talking “cold hard Cash.” Not some travel points or rewards cards either. Your membership puts your business in profit instantly!

Your business now generates income from every employee, executive and anyone who books travel from the company. Plus, your company travel is still a write-off, how cool is that.

With this newly innovative business travel revenue and revolutionary breakthrough, Expedia, Hotwire, and even your personal travel agent become useless. You’d actually lose money by using these old 20th century tactics in the 21st century.

These are one of those business travel news secrets they don’t want you to know about until they “milk the cow dry.” Well now you know.

So while companies are easily losing thousands from travel expenses, you can be massively earning thousands from your own travel expenses, off every trip.

It’s been around since 2001, but because of it’s none mainstream media influence, only the savvy and smart business travelers have adopted this business travel model into their income streams. And boy is it revenue generator. I’m talking profits, earnings, positive cash flow, you name it.

One of the biggest names thus far that quickly adapted this new corporate travel innovation is NFL’s Kansas City Chief football team. They’re faithful members because the business model makes common since, “if you use travel for business why not make a profit from it.”

So if your company struggles to earn profit in this troubled economy while still taking flight after flight to increase revenue, easily step up your game and increase earnings to be among the elite business owners that use this new income stream everyday. You may just meet your quarterly goals with this revenue generator alone.

How the Killing of Osama Bin Laden Will Affect Business Travel

Introduction

The death of Osama Bin Laden does not conclude the global threat of terrorism but in many instances it will trigger a new wave or business travel threats. If you want to know more on how the killing of Osama Bin Laden will affect business travel then you need to read this article. This article will identify the major delays, disruptions, risks and threats to business travel as a result of this high profile leader’s death. By the end of the article you will know the key issues affecting business travel as a result and be able to identify the primary areas for travel planning and risk management focus.

Bin Laden’s Death

The death of Osama will no more signal the collapse and conclusion of global terrorist events than if the CEO or chairman of a major multi-national were to die also. Global and local terrorism threats are made up of networks, many redundant and independent of any one single point of leadership. Standing Armies, Air Forces and Navies are also constructed along such lines. Would the death of a General bring an Army to a halt? Not likely. Therefore, while being a major news and emotional event for many it will have little to no effect on the command and control of sympathetic terrorist groups. It will embolden some to act, rally to the cause and even further elevate Bin Laden as an icon for their actions, much the same as Che Guevara has evolved as the face of freedom fighters the world over.

Terrorism

Terrorism remains a minor threat to business travel based on the volume of travel and those affected. The responsibility and duty to combat such a threat still remains within the government realm and not that of corporate entities although they do need to be aware of developments and capabilities for local governments to combat or prevent attacks to ensure their travellers do not become targets or affected. Business travellers will still be more likely to be affected by delays, disruptions and threats from more routine and frequent issues such as motor vehicle accidents, illness, airline disputes and bad weather.

The Real Threat to Business Travel

The real threat to business travellers in the wake of the death of Bin Laden will be the subsequent response by the global aviation security and government intelligence agencies. Most will view this result as a success but also be immediately focused on the potential for reprisal. Many individuals and groups are already in the advanced stages of planned attacks but others may rush to action and attack in support of Al Qaeda or Islamic extremists. Their single-minded attention on these issues will result in greater inconsistencies, delays and threats to business travellers.

Airport Security

Airports will become even more unpredictable as to what and how security measures are implemented and changes are all but guaranteed. These changes will further disrupt the efficiency and flow of check-in, boarding, screening, arrivals and departures. However, the effects and approach will not be universal nor predictable to the average traveller and delays, disruptions and missed flights will results and further impact the effectiveness and efficiency of business travel. Company risk and security managers may also be on a hair-trigger and cease, suspend or defer business travel until they get “more information” on the situation, further compounding the issue. If history is any indication, any minor or major incident in the coming weeks and months will result in knee-jerk security treatment solutions that impact more travellers than it prevents terrorists.

Affected Demographics

Profiling and heightened security measures will be applied to specific ethnic groups, nationalities and those traveling through identified travel corridors. Once again this will be inaccurate, inconsistent and opaque to the majority of travellers who will suffer the wider effects and possibly even personal effects of such changes. Those traveling from the Middle East, of Pakistani ethnicity, Muslims, single males, those with beards, women in burkas, travellers with no check-in luggage, those paying by cash or even those that “act funny” at the airport will all draw the attention of someone who is looking at reasons why someone poses a threat or could jeopardize air safety and security, therefore requires interception.

Conclusion

The world is no safer or riskier than it was the day before Osama Bin Laden was killed. The subsequent actions and reactions following his death however will impact the landscape in which business travellers journey through. Hopefully it will be short-term but should we see the slightest hint of threat or reports from the government agencies then we are all likely to be subjected to greater delay, disruption and risk due to this relatively low level threat. Osama’s death will not signify the end of terrorism, business travellers need to remember there is continued and greater threat from the more routine, airport security will have it’s ups and down in the coming weeks/months and the color of your skin, accent, religion and point of origin will all play a role on how you are viewed by the various security agencies.

While this event should not have had any major impact upon business travel, in reality it will. Now you know what the real threats are, you should prepare yourself and your travellers for the road ahead to ensure they continue to remain productive, efficient and safe during the course of their various business travel demands.